Workflow map
The selected role as a concrete flow with data sources, approval points, risks, and handovers.
AI deployment for SMEs · new offer
No AI toy.
Concrete workflows that save time.
Together with your team we build AI workflows for processes that cost time every day. No slides and no buzzwords: concrete routines you can test right away, from faster information search to quote preparation, documentation, and office work. The result is working AI routines, clear safety rules, and a realistic 90-day plan. Funding can be checked for many SMEs and trades businesses.
EUR 1,300day module: one process or work area
EUR 3,500standard sprint: three consulting days net
2 pathsseveral areas broad or one area deep
FundingBAFA may be possible, checked in the first call
BAFA funding fit checked INQA-certified coach GDPR by design Servers in Europe Berlin & Brandenburg
01 · Offer
Price and scope are visible immediately.
A day module is one day inside the business for one concrete process or work area. The standard sprint is a three-day AI workshop: review several areas quickly or optimize one area deeply.
Sprint options
Option AStandard sprint: several areas3 days inside the business. We review several routines and find the strongest levers.EUR 3,500 · several areas
Option BStandard sprint: one area deep3 days for one bottleneck: understand the process, test the AI workflow, hand it over.EUR 3,500 · one area deep
Work areas
LeadershipWhich AI use cases are worth doing first? Which tools are safe enough? Which weekly decision work can be reduced?
Accounting / AdminWhich documents can be pre-sorted? Where is approval mandatory? Which inbox and filing routines can be standardized?
Operations / DispatchWhich status updates get lost? Which escalations become visible too late? Which recurring communication can be prepared?
Marketing / SalesWhich quotes, follow-ups, CRM notes, and content drafts cost time but still need human approval?
02 · Outcome
What exists after three days.
The sprint does not end with a slide deck. It ends with working AI routines, clear safety rules, and a realistic 90-day plan the team can continue using.
Prompt and template pack
Reusable working instructions, email blocks, review rules, and document templates.
Workflow prototype
A tested mini workflow, for example with n8n, existing tools, or a structured assistant.
Tool and access matrix
Which tools are used, which data may go where, and which permissions are minimally required.
Operating rules
Human-in-the-loop, approvals, failure cases, maintenance, and clear limits for daily use.
ROI and 90-day plan
What is worth doing first, what should wait, and which implementation days would make sense next.
03 · Workflow
From AI trend to business routine.
00
Preparation: 45 minutes
Clarify target role, systems, data zones, access, and success criteria.
01
Day 1: Process
Walk through real work: emails, PDFs, handovers, exceptions, approvals, and bottlenecks.
02
Day 2: Build
Create prompts, templates, tool setup, automations, and tests with real examples.
03
Day 3: Handover
Train the team, document operating rules, estimate ROI, and decide the next step.
04 · Safety
AI may help, but not act blindly.
GDPR and safety
Sensitive data, cloud tools, and model providers are classified before the sprint starts.
Minimum access
Tools receive only the permissions required for the workflow.
Human in the loop
External emails, critical documents, and operational decisions stay subject to approval.
Servers in Europe
Where cloud tools are needed, we prefer European server locations and document the data path.
Operating boundaries
No autonomous payments, legal actions, or external communication without human decision.
05 · Funding, safety, and deployment
Enterprise pattern, SME-ready.
KIBA is not affiliated with OpenAI or Anthropic. The relevance is strategic: both companies show that the bottleneck has moved from model access to deployment in daily work. SMEs need the same logic, just smaller, safer, and closer to the actual process: concrete AI workflows, documented approvals, European data paths where possible, and funding orientation.
06 · FAQ
Short answers before the first call.
Is KIBA affiliated with OpenAI or Anthropic?
No. KIBA is not a partner, reseller, or representative of OpenAI or Anthropic. We use the publicly described deployment trend as a reference point and translate it into an independent SME-ready format.
What is bought in the AI Practice Sprint?
A KIBA AI engineer works with one or more real roles in the business and hands over a tested workflow, prompts, data and approval rules, operating guidance, and a next-step decision.
Do we need to block three full days?
No. The sprint needs focused working windows with the target role and one responsible person for decisions, priorities, and access.
Will finished custom software be built in three days?
Not in the sense of a complete custom software product. The goal is a tested workflow, a robust setup, and a decision on whether and how it should become production-grade.
Can funding be possible?
Depending on the company situation, BAFA funding may be relevant. Application, review, and approval remain with the company and the responsible authority. There is no legal entitlement.
Ready for the first AI workflow?
Send us the process that currently costs time.
Tell us the industry, team size, and whether the bottleneck is quotes, documentation, handovers, information search, or office work. We respond with a sprint sketch and check whether funding may generally be possible.